Questions

Item #8 on the fee schedule: Would the County/City consider changing the unit of measure for removal of Household Hazardous Waste from “CY” and “Tons” to simply “pounds”?

Item #9 on the fee schedule: Would the County/City consider changing the unit of measure for removal of e-waste from “CY” and “Tons” to simply “each”?

Item #11 on the fee schedule: Would the County/City consider changing the language “Standing Trees – Cutting of standing trees determined by City as hazardous and hauled to the TDSRS for reduction” to “Standing Trees – Fee is for cutting standing trees and placing on the ROW in the nearest, safe location for removal under Item #1 above.”

Item #8 on the fee schedule: Would the County/City consider changing the unit of measure for removal of Household Hazardous Waste from “CY” and “Tons” to simply “pounds”?

Item #9 on the fee schedule: Would the County/City consider changing the unit of measure for removal of e-waste from “CY” and “Tons” to simply “each”?

Item #11 on the fee schedule: Would the County/City consider changing the language “Standing Trees – Cutting of standing trees determined by City as hazardous and hauled to the TDSRS for reduction” to “Standing Trees – Fee is for cutting standing trees and placing on the ROW in the nearest, safe location for removal under Item #1 above.”

Item 11.b -Trees with Hanging/Dangerous Limbs - Would the County/city consider changing the Fee Schedule item to just “per tree”?

At this time we are not interested in considering these changes for the RFP.  These changes may be discussed further with the award recipient.

The RFP shows a list of scoring criteria; however no weights or points are allocated for each. Would the County please provide the weighted value of each criteria listed on page 19, in order to clarify how proposals will be scored?

See attached.

We are kindly requesting that the County waives all of the Bonding requirements as the Federal procurement regulations in 2 CFR §200.325 only recommends bonding requirements for construction or facility improvements contracts. 2 CFR 200.325 states the following:

 § 200.325 Bonding requirements. For construction or facility improvement contracts or subcontracts exceeding the Simplified Acquisition Threshold, the Federal awarding agency or pass-through entity may accept the bonding policy and requirements of the non-Federal entity provided that the Federal awarding agency or passthrough entity has made a determination that the Federal interest is adequately protected. If such a determination has not been made, the minimum requirements must be as follows:

a.       A bid guarantee from each bidder equivalent to five (5%) percent of the bid price. The ‘‘bid guarantee’’ must consist of a firm commitment such as a bid bond, certified check, or other negotiable instrument accompanying a bid as assurance that the bidder will, upon acceptance of the bid, execute such contractual documents as may be required within the time specified.

b.       A performance bond on the part of the contractor for 100 percent of the contract price. A ‘‘performance bond’’ is one executed in connection with a contract to secure fulfillment of all the contractor’s obligations under such contract.

c.       A payment bond on the part of the contractor for 100 percent of the contract price. A ‘‘payment bond’’ is one executed in connection with a contract to assure payment as required by law of all persons supplying labor and material in the execution of the work provided for in the contract.

 The County/City will waive all the Bonding requirements.

 Please explain specifically how the pricing of one proposal will be evaluated against the pricing from another proposal, including the answer to these questions:

a.       Will each pricing proposal be analysed and refined to become one total number which can then be compared to the other proposals?  

No

b.      Will extended totals (unit price multiplied by estimated quantity) be used to evaluate pricing, and if so, what estimated quantities and what line items will be used to derive the extended totals that will be evaluated?

No

c.       Will all pricing line items be evaluated equally or will some line items receive more importance in the evaluation?  

Some line items will receive more importance in the evaluation based on what we anticipate may be most needed in our area. 

Could you please provide the bid tabulations/contract pricing from the previous bidding cycle?

See answer to previous posted question.

Who is the County’s incumbent debris monitoring services provider? Was the company activated following Hurricane Florence? Can you provide a copy of the current vendor’s fee schedule?

The County/City’s Debris Monitoring Contract has expired. We are no longer under contract with any company. We were not affected by Hurricane Florence and therefore did not need to activate our contract.

Regarding rfp disaster debris management and removal services, what is the time the bid is due on August 16,2019?

RFPs are due by COB on August 16th, 2019

Can I get a past bid tabulation / current contract pricing for disaster debris management and removal services? 

Attached is the Bid Tabulation for Disaster Debris Management and Removal Services from Pasquotank County’s last RFP.  We are not currently under a contract.

Do the minimum requirements for the proposal listed on page 5 need to be submitted in the order listed?

No.  The minimum requirements for the proposal are not required to be submitted in a specific order.

Can the County supply a copy of the Debris Management Plan?

A Copy of the Pasquotank-Camden-Elizabeth City Draft Debris Management Plan is attached.

Does the County have a final disposal site identified for mulch debris?

The Final Disposal Site is the Pasquotank County Landfill.

Per page 6 of the RFP, please provide a list of potential local subcontractors.

Attached is a list of potential local subcontractors.

On page 5, item “a” says “This RFP document signed by responsible party.”
a.  Does the entire RFP solicitation need to be returned and signed? 
b. If it does need to be signed, do we need to make our own signature line?

There are no required signatures within the RFP.  A statement page signed by the responsible party stating the proposal is equitable and in good faith, without collusion or fraud, confirming the information contained within to be true and accurate to the best of your knowledge for the services proposed and stating that the signatory is a duly appointed officer of the company (or something to this effect is customary and acceptable).

When does the County anticipate releasing answers for questions?

All submitted questions will be answered as soon as possible.

Additionally, will the questions be answered via an addendum or email?

In order for a timely response, we plan to write the response this week and send the proposal via FedEx on 8/14.  Per the RFP-pg. 2 – “Proposers may submit questions about the RFP to (scottl@co.pasquotank.nc.uskdavis@camdencountync.govdwalton@cityofec.com) on or before August 12, 2019.  Questions must be in writing and submitted by e-mail to (see above). Questions will not be accepted over the telephone and anonymous questions will not be answered. All questions and answers will be posted on the CITY/COUNTY’s website at (city/counties websites addresses) .  CITY/COUNTY reserves the right to provide a combined answer to similar questions. Please check the website for updated information before submitting proposals.”

Pasquotank County RFP

REQUEST FOR PROPOSALS FOR
DISASTER DEBRIS MANAGEMENT AND REMOVAL SERVICES

___________________

I. 1. GENERAL INFORMATION

a. Pasquotank County hereinafter called “COUNTY”, is soliciting proposals for debris management and removal services related to natural or manmade disasters in order to deal with the consequences of the landfall of a major storm event, or any other similar destructive event occurring during the term of this agreement.

b. As used in this Request for Proposal (hereinafter “RFP”) the terms “debris” and “eligible debris” shall mean any construction & demolition (C & D) materials, Land clearing and Inert Debris (LCID) (brush, vegetation, tree materials, etc.), bulky waste and/or white goods/metals. The terms “Proposer” and “Contractor” shall be considered to be synonymous.

c. It is the intent of this solicitation is to enter into pre-contract at no immediate or annual cost to the COUNTY for disaster recovery services.

d. The Proposer needs to thoroughly review Pasquotank County’s geography prior to submitting its proposal. There is a C&D landfill located within Pasquotank County typically used for the disposal of construction debris. The landfill also operates a Transfer Station for disposal of garbage and bulky waste.

II. INFORMATION AND INSTRUCTIONS

1. Submission Requirements

a. The proposal must be submitted electronically on a non-returnable CD or Flash Drive and in printed form. One (1) original and three (3) copies of proposals must be submitted in a sealed package by COB August 16, 2019 to Pasquotank County in accordance with the instructions provided in this RFP. The original proposal must have original signatures and must be signed by a person who is authorized to bind the proposing firm.

Pasquotank County
Attention: County Manager
P.O. Box 39
Elizabeth City, NC 27909

Express or hand deliveries may be sent to:

Pasquotank County Courthouse
Attention: County Manager
206 E. Main Street
Elizabeth City, NC 27909

Pasquotank County RFP

Click here for full RFP


REQUEST FOR PROPOSALS

FOR

DISASTER MONITORING AND RECOVERY SERVICES

_______________

I. PURPOSE:

This Request for Proposal (RFP) is issued by the County of Pasquotank (hereinafter referred to as the “COUNTY).

The COUNTY requires disaster management, recovery, and consulting services to support the oversight and management of debris recovery contractors. Other services include, but are not limited to, facilitating communication with FEMA, FHWA, the State of North Carolina and other state, local and federal agencies. It is the intent of this Request for Proposal (RFP) to obtain fixed price proposals from firms specializing in Debris Monitoring and Recovery Services. The intent is to enter into a pre-event contract, which would result in no immediate cost to the COUNTY and would be in effect for a period of three (3) years with the option of two (2) additional one (1) year terms.

INSTRUCTIONS TO CONTRACTORS:

The proposal must be submitted electronically on a non-returnable CD or Flash Drive and in printed form. One (1) original and three (3) copies of proposals must be submitted in a sealed package by August 16, 2019 to Pasquotank County in accordance with the instructions provided in this RFP as follows:

County of Pasquotank
Attention: County Manager
P.O. Box 39
Elizabeth City, NC 27909

Express or hand deliveries may be sent to:

Pasquotank County Courthouse
Attention: County Manager
206 E. Main Street
Elizabeth City, NC 27909

Click here for full RFP